You must have the appropriate permission set in order to log enforcing authority visits. Click the yellow + in top right-hand corner, select ‘Log enforcing authority visit’.
There are 5 stages, as described below. Fill in all the information, as comprehensibly, as possible in stages 1-5.
Stage 1 asks about the premises the enforcing authority visit report is in relation to, the date and time, the person logging the report, and any involved assets.
Stage 2 allows details of people who dealt with the enforcing authority, who the enforcing authority was, the reason for their visit and full details of what happened to be entered.
Stage 3 asks a series of Yes/No questions.
If yes is selected for a re-visit, a further field will appear to allow the re-visit date, if known, to be recorded.
If yes is selected for further actions an ‘Add action’ button will be made available.
Stage 4 allows relevant documents to be uploaded. Documents can be videos, photos, PDFs or any other style of computer file.
Stage 5 allows users to be selected to receive a notification about the visit. It may be appropriate to notify the area manager or the insurance company for example. These notifications are in addition to the employees who have been selected to receive all notifications for that premises.
Stage 5 is the final stage of the report, once all information has been entered the employee should select save and the report will be completed. The employee will be re-directed back to ‘Reporting’.